Acrobat Support

If you receive a PDF file from someone else, you may want to check on the document’s fonts. Acrobat can tell us which fonts are used in the PDF and if they’re embedded or not. Here’s how:

1. Open a PDF in Acrobat
2. Go to File > Properties
3. Click on Fonts
4. Here Acrobat lists all the fonts used in the document. If a font is embedded, that information will also be listed next to the font name.
5. If you want to unembed fonts Acrobat can do this with the PDF Optimizer. This option is located under Advanced > PDF Optimizer > Fonts.

You can easily convert tables in a PDF file to Excel. This is generally a good idea if you’re making extensive changes to the tables. To do so:

1. Open your PDF file that contains a table
2. Choose the select tool by going to Tools > Select and Zoom > Select Tool
3. Highlight the table in your PDF file
4. Right click (or control click on Mac) on the selected table and choose Open Table in Spreadsheet.
5. Microsoft Excel (or your default spreadsheet program) will open showing you the table
6. You should note that the table formatting will not always be identical. This depends on how the PDF was originally made.
7. Instead of choosing Open Table in Spreadsheet, you can also pick Copy as Table if you want to paste the table into Word or another program. You can also choose Save as Table, which will save the table as a CSV (Comma Separated Value) file that can be opened with Excel.

If you have a scanner available and Adobe Acrobat, you can scan and use the OCR (Optical Character Recognition) process at the same time. OCR converts your scanned image into editable text. Here’s how:

1. Open Acrobat and go to File > Create PDF > From Scanner
2. Select your scanner from the Scanner dropdown menu
3. Under Text Recognition check the box for Make Searchable
4. Click Options and for PDF Output Style choose Formatted Text and Graphics. This will give you the most flexibility later.
5. Click OK and then Scan. Now your new PDF is searchable and editable.

Acrobat has a lot of great commenting tools, but what good are they if you can’t print them out? If you find that your comments are not printing just follow these easy steps:

1. Open a PDF with comments
2. Go to File > Print
3. For the Comment and Forms option choose Document and Markup
4. You’ll see that the Preview Window now shows your comments and if you click Print you will now have a complete document with comments.

If you find that Acrobat is freezing or giving you a “not responding” message when you start the program and you have Windows Vista, this may be caused by Live OneCare, Microsoft’s Antivirus software.

For this situation, we recommend opening up OneCare and running the updates. For more info on the update process visit the OneCare site.